Another day, another status meeting!
Sometimes, status meetings are a necessary evil of corporate life. They could be dull and boring, and some of us even consider them a waste of time – time that could be better invested into actually getting things done. In short, status meetings could be a drag.
But it doesn’t need to be that way. There is great value in these meetings. It’s just that we don’t usually see it because of the way they’re done.
Here’s how you can hack your status meetings and turn them into meaningful conversations to make them worth every one’s time.
Restate the Purpose
The first hack is to make sure you restate the purpose of your project. This helps participants who are basically running from meetings to meetings to get grounded into the objective. It also helps them understand the mission of what your team is truly trying to achieve.
The second hack is to provide value. You can make this happen by making sure that the content of your status update has something of value to the audience. Does it offer solutions to a particular problem? Does it give much-needed updates on a long-standing issue? Make sure you include these things in your meetings.
Consider ‘So What?’
Make sure you address the ‘so what?’. If you’re providing status updates, make sure that as you write that status report, you consider your ‘so what?’. And if it doesn’t answer the question clearly, then it doesn’t belong in the status update.
Keep Them Alert
The next hack is about asking and telling about where the audience needs to pay attention. For example, when you’re starting out your status update, you can say, “Hey Rick, make sure that we converge on topic number three when we get there,” so that you’re keeping Rick alert throughout the status meeting.
Finally, the status meeting is a great opportunity for you to ask for help from others. This will make your project more successful and you will draw out engagement from your stakeholders.
Status updates don’t have to be boring. They don’t have to be a necessary evil. Turn them around to make them meaningful conversations and make the best use of everyone’s time.